Constitution
SEFTON SPORTS COUNCIL
CONSTITUTION
NAME
The name of the Council shall be the Sefton Sports
Council (hereinafter called the Council).
OBJECTIVES
1. The objective of the
Council shall be the advancement of sport in Sefton.
2. By examining the needs
for improving present facilities and the provision of new ones.
3. By advising the Local
Authority generally on the collective opinions of local sports interests.
4. By disseminating
information, especially to newcomers to the area, concerning available sports
facilities and by maintaining an up-to-date record of all sporting organisations.
5. By advising upon, and
helping with, the organisation of personal needs in
sport, if requested.
6. By encouraging
participation in sport amongst all sections of the community, collaborating
with the Local Authority where appropriate, with regard to participation by
school leavers and young people.
7. By
receiving and considering (and taking such action as the Council deems
necessary thereon) reports and recommendations from any organisation
on all matters concerning the interests of sport.
AFFILIATION TO COUNCIL
All sporting organisations actively operating within
the Sefton area may apply for affiliation to the
Council subject to the organisation agreeing to abide
by any regulations which may be made by the Council as to membership and
subject also to the Council retaining the right to reject any application for
affiliation if, in the opinion of the Council there are reasonable ground for
doing so.
MEMBERSHIP OF THE COUNCIL
Membership of the Council shall consist of:
a) The officers of the Council
b) Elected Member(s) of the Local Authority
c) Honorary Associate Members who have strongly supported the Council in the
past
d) One representative of each affiliated organisation
e) Such other persons, not exceeding a total of three, as may be co-opted for
membership by the Council on such terms as the Council may decide from time to
time
EXECUTIVE COMMITTEE
Membership of the Executive Committee shall consist of the Chairman, Vice-Chairman,
Secretary, Treasurer and not more than five others, drawn from the Council
provided that such membership shall not comprise more than one representative
from any sport represented on the Council. In addition the Local Authority
shall be entitled to appoint two representatives, neither of whom shall hold
the office of Chairman or Vice-Chairman.
The business of the Council shall be carried out by the Executive Committee
which shall be elected at the Annual General Meeting.
The Executive Committee shall have the power to fill by co-option any vacancy
which may occur in its body during the year and shall have the power to co-opt
in an advisory capacity any person whom they think fit.
SUB-COMMITTEES
The Council and the Executive Committee shall have the power to appoint
Sub-Committees as they think fit, and may delegate to such Sub-Committees such
powers as they from time to time think desirable.
OFFICERS
The officers of the Council, who shall serve in an
honorary capacity, shall be the Chairman, Vice-Chairman, Secretary, Treasurer,
and Auditor, and such other officers as the Council may from time to time
appoint. All Officers will be elected or re-elected annually at the Annual
General Meeting of the Council. When elected all Officers shall relinquish their
representative duties for their particular organisation
on the Council, new representatives being nominated by the organisation
in their place.
MEETINGS
There shall be an Annual General Meeting to be held in the month of May.
The Council shall meet at such other times as they think fit or on the
direction of the Chairman, except that not less than five members of the
Council may give fourteen days notice to the Honorary
Secretary in writing requesting him/her to convene a meeting of the Council for
the purpose of discussing the matter or matters referred to in the Notice, and
the Honorary Secretary shall forthwith call such a meeting of the Council.
NOTICE OF MEETINGS
At least 14 clear days notice shall be given in
writing with an Agenda, in the case of a General Meeting, Executive Meetings or
an Annual General Meeting.
VOTING AT MEETINGS
All questions in Council or Executive Committee shall
be determined by a show of hands by a majority of the Members present and
voting.
The person presiding at a meeting of the Council or Executive Committee shall
have a second or casting vote.
CIRCULATION OF MINUTES
A copy shall be sent to all affiliated organisations
and the Local Authority Representatives.
QUORUM
Fifteen members of the Council or five of the Executive Committee shall
constitute a quorum.
FINANCES
The Councils Financial Year shall run from the 1st April to the 31st March.
All affiliated organisations shall be required to pay
such membership fees as decided at the Annual General Meeting. Fees are payable
on demand.
For the furtherance of the objectives of the Council, the Executive Committee
may authorise expenditure out of the Councils funds.
The Treasurer shall keep proper books of accounts and shall advise and report
to the Council on all financial matters and shall report to the Annual General
Meeting an audited statement of accounts.
SPECIAL POWERS
The Executive Committee shall be empowered to take such action as the Committee
may consider desirable in any circumstances not covered by this constitution,
such action to be reported to the next meeting of the Council for ratification,
or if the Chairman of the Council considers it necessary so to do, to a
specially convened meeting of the Council.
HONORARY ASSOCIATE MEMBERS
Nominations for the position of Honorary Associate Member shall be considered
by the Executive Committee and presented to the membership at the Annual
General Meeting. Approval of the nominations will be by a show of hands by
those members present and eligible to vote.
ALTERATIONS TO THE
CONSTITUTION
These may only be made at an Annual or Extraordinary
General Meeting by a two-thirds majority of those present and eligible to vote.
Notice of any proposed alteration shall be submitted in writing to reach the
Honorary Secretary not less than four weeks before the date of the Annual or
Extraordinary Meeting called for that purpose.
DISSOLUTION
A motion to dissolve Sefton Sports Council may only
be made at an Extraordinary Meeting or Annual General Meeting.
To affect dissolution at least three quarters of those present and eligible to
vote and voting at the meeting shall vote in favour
of the dissolution.
If a motion to dissolve Sefton Sports Council is
carried by the said majority the Sports Council surplus funds, property and
assets (if any) shall be disposed of by distribution to any Community Amateur
Sports Clubs or Charitable Sporting Organisation
sharing the same aims and objectives as Sefton Sports
Council.